Studies

  1. Instructions
  2. For lecturers
  3. Curriculum planning
  4. Procedure

Procedure

Curriculum Planning of the Department of Mathematics and Computer Science

The Department of Mathematics and Computer Science's course scheduling process is the same during the winter and summer semesters and consists of fourteen steps, which are explained in the following tables.

(Abbreviations: ED - Executive Director, IC - Institute Council, DC - Department Council, DA - Department Administration, SPD - Study Program Director).

Step 1

Task Involved Techn. support

Maintenance of the data for the coming semester

  • Entering new lecturers in the curriculum system as well as in Evento
  • Checking the dates for the beginning and end of lectures in the curriculum system
  • Checking of the entered holiday dates in the curriculum system
  • Import of new study regulations
  • Deactivation of outdated, expired study regulations
  • Checking the module assignments in the templates for completeness
  • Checking the remaining template data for completeness                               Note: The statistical display of the missing template data is suitable for checking the template data. Here you can see which templates have gaps for each important specification.

 

ED, SPD,

Administrator

 Curriculum system (LPS)

 

Step 2

Takes place at the end of April/beginning of May for the winter semester, and at the end of October/beginning of November for the summer semester.

Task Involved Techn. support
ED requests the lecturers by mail to enter the teaching offer in the curriculum system (LPS) by the date specified by him*her (= deadline X).

ED

Lecturers/Secretariats

  E-Mail

 

Schritt 3

This step must be done by deadline X (specified in step 2).

Step 3 Involved Techn. support

Management of course offerings

A) For already existing LV template:

The lecturers and secretariats create course instances1 in the respective semester and update the description texts, time and room preferences2 and the maternity protection details3 as well as other data if necessary.

The status of the respective course instance is then set to "edited".

B) For course templates that do not yet exist:

A new course template is created in the curriculum system by the teachers/secretaries with all relevant data, such as maternity protection lights. The ED checks the course template for the correctness and sets it to the status "approved".

Now the process continues as in A).

Attention: Please do not mix languages! German texts should be entered in German text fields and English texts in English text fields. This applies to titles, content descriptions, and additional information for students.

ED

Lecturers/Secretariats

 Curriculum system (LPS)

 

Step 4

This step is taken between deadline X and the Institute Council meeting.

Task Involved Techn. support
The course instances are set to the "frozen" state, the ED checks them for any problems and makes appropriate changes in the curriculum system. ED Curriculum system (LPS)

 

Schritt 5

Takes place for the winter semester around mid-May, for the summer semester around mid-November.

Task Involved Techn. support

The institute council meeting takes place and decides the institute council resolution.

The ED takes care of the problems stated in the decision of the institute council, such as the increase of seminars, the search for teachers for basic or compulsory courses, etc. and sets the decided course offer to "approved".

Basic course data can now no longer be changed.

ED

Members of the IC

 Curriculum system (LPS)

 

Step 6

Takes place according to the decision of the Institute Council.

Task Involved Techn. support

Via a circular email, the professors are asked to check the room and time information (scheduling) in their course instances within 14 days after the decision of the institute council.

Courses changes:

  • Changes to the basic information of the course offering, e.g. lecturer, are made in the curriculum system and are only possible with the approval of the ED.
  • New courses can only be added to the curriculum system after approval by the ED.
  • The ED maintains the basic data in the curriculum system.
  • The maintenance of additional information, such as descriptive texts, bibliographical references, etc., is carried out by the teachers/secretaries in the curriculum system and can still be changed without GED approval.                  Note: To check the completeness of your course instances, the statistical representation of the missing instance data is suitable.

ED

Lecturers/Secretariats

E-Mail,

Curriculum system (LPS)

 

Step 7

Occurs 14 days after the last Institute Council meeting.

Task Involved Techn. support

The courses are set to the "scheduling" state. This means that the room planner (scheduler) checks the preferences for room planning recorded in the courses and corrects them if necessary.

Instructors and secretaries then have one week to review the result. Requests for changes are communicated to the EG via the request portal. Subsequently, the EG prepares the draft resolution for the DC.

Note for courses with external room requirements:

Edit the course data as early as possible in the curriculum system and select the option "External room" as room type in the scheduling. Press the email button to inform the MyCampus team as well as the DA.

The course schedule will then be exported to Evento earlier, and DA will make the room bookings in the Evento system.

The room bookings will then be visible earlier in the curriculum system.

Curriculum system/KVV-Team,

ED,

Lecturers/Secretariats,

DA

Curriculum system (LPS),                                    x

Evento

 

Step 8

Erfolgt in der vorletzten FBR-Sitzung.

Task Involved Techn. support
The DC usually approves the teaching offer in the penultimate meeting and the ED takes care of any outstanding concerns.

DC,

ED

 E-Mail

 

Step 9

Takes place after the DC decision until the data is exported to CM.

Task Involved Techn. support

The course offering approved by the DC is set to "published" in the curriculum system.

Attention: At the latest at this point, new lecturers must be registered in Evento. In addition, new lecturers must have logged in at least once before exporting to the whiteboard system in order to gain access to their pages after the export.

Immediately after the course offering is published in the curriculum system, the data is exported to the Evento system and the Whiteboard system (Sakai/KVV) and all courses become visible in the eVV and the Whiteboard site browser.

Changes to the course offering: See step 6 (All changes are exported to the Evento and Whiteboard systems after specified deadlines).

Curriculum system/KVV-Team,

ED

Evento,

Whiteboard (Sakai/KVV)

 

Step 10

Takes place for the winter semester from the end of June until the start of lectures, for the summer semester from the end of January until the start of lectures.
Task Involved Techn. support
Activation of the Whiteboard (Sakai/KVV) for pre-registration for students. Students Whiteboard (Sakai/KVV)

 

Step 11

Takes place after the activation for pre-registration on the Whiteboard.

Task Involved Techn. support

The Dean of Studies sends an e-mail to the students asking them to register for the courses on the Whiteboard.

Students register for courses via Whiteboard so that the institute can make resource adjustments before the start of the lecture.

The adjustment of the data is done as described in step 6.

Dean of Students,

Students

E-Mail,

Whiteboard (Sakai/KVV)

 

Step 12

Takes place in mid-September for the winter semester and in mid-March for the summer semester.

Task Involved Techn. support

Evento data are transferred to SLcM (Campus Management), the DA informs the ED by email and the ED sets the course instances to the status "in CM".

Changes to course data are only possible with difficulty and restrictions in the SLcM system.

SLcM-Team,

ED,

DA

Evento,

SLcM,

Curriculum system (LPS),

E-Mail

 

Step 13

Takes place after the course data has been imported into the SLcM (Campus Management).

Task Involved Techn. support

Important changes to the course data may be made.

Changes to the course data can no longer be automatically synchronized from the curriculum system to Evento and Whiteboard but must be transferred from the curriculum system to the Evento system using the comparison tool. This will only be done in exceptional cases.

Only important changes to the course data are transferred manually to all systems and they require the approval of the ED.

Information that is relevant for the execution of the courses (e.g. texts for the course description, literature references) can still be changed on the Whiteboard by the corresponding lecturers and secretaries.

Attention: Changes to the course information that are only made in the whiteboard are semester-related and will not be automatically transferred to future course pages.

DA,

ED,

Lecturers/Secretariats

Curriculum system (LPS),

Evento,

Comparison tool

 

Step 14

Takes place for the winter semester from the beginning of October, for the summer semester from the beginning of April.

Task Involved Techn. support
Students register for courses via SLcM (Campus Management). Students SLcM

 

 

1) Course instances in the status "tentative" and "edited" can be deleted by the secretaries and lecturers at any time. Instances in the status "frozen", "approved", "scheduling", "published", or "in CM" can no longer be deleted, but only marked as "canceled". Detailed explanations of the course states can be found here.

2) The room planning for the courses held at the department or in the department premises takes place via the curriculum system scheduler.
Additional room reservations for examinations or subsequently registered courses are booked directly via the scheduling system. Room reservations without reference to events in the current semester can be booked directly by secretaries or lecturers via the Evento web application. Detailed information on the room reservation procedure can be found here.

3) According to the German Maternity Protection Act, lecturers are required to maintain maternity protection details for each of their events. Detailed maternity protection information can be found here.

 

This project has been funded with support from the European Commission. This website reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.